RespondHVAC
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Built for HVAC owners · onboarding Tampa Bay now

Every missed call is a job you didn't book.

When your crew can't pick up, RespondHVAC texts the caller back from your own number in about 60 seconds — starts the conversation, helps book the job, and shows you the revenue you got back.

Get your free missed-call auditSee the dashboard
Your existing numberLive in about a weekCancel anytime
An HVAC technician working on an outdoor AC unit while a call comes in unanswered
Incoming call — missed
Texted back in 0:58
“Sorry we missed you — what's going on with your system?”
Job booked$620
Runs on your existing numberNo new hardware or appsNothing for your techs to learnLive in about a week
60 sec
Missed call to text-back
$475
Average recovered job ticket
24/7
After-hours call coverage
Day 1·3·7
Automatic estimate follow-up
The problem no one talks about

You're bleeding revenue
every single day

The average HVAC company misses 15–40 calls per month. Homeowners call the next company within 90 seconds. That's not a lead problem — it's a response speed problem.

27%
of inbound calls go unanswered after-hours or during peak demand
< 90s
before a homeowner calls your competitor when you don't answer
$47k
average annual revenue lost per HVAC company from unrecovered missed calls
Dead simple setup

3 steps. 48 hours. Done.

No new phone system. No new CRM. We layer on top of what you already have.

01
Call comes in. Gets missed.
During a job, after hours, lunch break — it happens. Our system detects every missed call on your number in real time.
02
Instant text goes out.
Within 60 seconds, the homeowner gets a professional SMS: "Hey, this is [Your Company]. We just missed your call — what can we help you with today?"
03
Job booked. Revenue tracked.
The lead lands in your dashboard with full conversation history. We follow up at 15 min, 2 hrs, and next day until they book.
Your revenue dashboard

See every dollar you got back.

Not a black box. Every recovered call shows up with the conversation and the job value attached — so at a glance you know exactly what the system put back in your pocket this week.

  • Recovered revenue, this week and this month
  • Each saved call → the text-back → the booked job
  • What's still at risk, so nothing slips
app.respondhvac.com/dashboard
RespondHVAC dashboard showing recovered revenue, missed calls, and recent jobs

Everything your office needs.
Nothing it doesn't.

Missed-call SMS recovery
Every missed call triggers an instant text within 60 seconds. Your competitor gets the job if you wait 5 minutes.
Automated follow-up sequences
Editable sequences: immediate, 15 min, 2 hrs, next day. Estimate follow-ups at Day 1/3/7.
Revenue recovery dashboard
See exactly how much money you pulled back this week, month, and quarter — broken down by job type.
Lead pipeline management
Track every lead from first contact → estimate → booked → won. No more sticky notes or lost voicemails.
After-hours coverage
When your office is closed, the system never sleeps. 11pm emergency calls get a response in under 2 minutes.
Nothing to rip and replace
Runs on the phone number you already advertise — no new line, no app for your techs, no switching the tools you already use.

What recovery looks like

Illustrative scenarios based on typical HVAC economics — not customer testimonials.

A shop missing ~30 calls a month that converts even a third of them is recovering roughly $4,000–$5,000 in jobs it used to lose — from calls that already came in.

Missed-call recovery
Illustrative example
~$4–5k/mo potential

After-hours is where most jobs walk. A text-back fired at 11pm — when the office is closed — keeps an emergency lead from dialing the next company on Google.

After-hours coverage
Illustrative example
24/7 response

Most of the lift comes from the follow-up. Quotes that go quiet get nudged on Day 1, 3, and 7 — turning a one-and-done text into a booked job.

Estimate follow-up
Illustrative example
Day 1·3·7 cadence
The math is brutal in your favor

Recover 3 jobs/month.
That's already ~4.8× ROI.

3 jobs/mo
recovered
avg ticket: $475
$1,425/mo
in new revenue
that was already yours to get
~4.8×
ROI on Starter
before bigger install jobs

At a $475 average ticket, one recovered job covers the month — and founding clients pay $0 to start.

Straightforward pricing

$0 setup for founding clients. Month-to-month subscription. Cancel anytime.

Small shops (1–2 techs)
Starter
$297/mo
$0 setup for founding clients — cancel anytime
  • Missed-call SMS recovery
  • 3-touch follow-up sequence
  • Lead pipeline tracking
  • Email + SMS templates
  • Email support (48h response)
Get started
Most popular
Most popular
Growth
$497/mo
$0 setup for founding clients — cancel anytime
  • Everything in Starter
  • Estimate follow-up sequences
  • Revenue recovery reporting
  • Multi-tech call routing
  • Priority support + Slack channel
  • Monthly performance review
Get started
We run it for you
Done-For-You
$997/mo
$500 one-time setup — cancel anytime
  • Everything in Growth
  • We write all templates for you
  • Weekly dashboard monitoring
  • Quarterly performance review
  • Dedicated success manager
Get started
Book Your Free Revenue Audit

15-minute call. We'll show you exactly what you're losing and how to fix it. No obligation.

Questions we get every day

Is this a real product, or just another generic chatbot tool?
We're a purpose-built platform for HVAC businesses — not a generic AI tool repurposed for HVAC. Every feature (missed-call recovery, estimate follow-ups, revenue tracking) was designed specifically for how HVAC operations actually run, on top of the phone number you already use.
Does it actually work? How do I know it's recovering real jobs?
Your dashboard shows every recovered conversation with the exact job value. You'll see the original missed call, the text-back conversation, and the resulting booking — all linked together, so you can see exactly what the system put back in your pocket.
How do I get set up? I'm not technical.
You don't need to be. Onboarding is 3 steps: (1) We connect to your existing phone number — no new number needed. (2) You review and approve our message templates. (3) You're live. Average time from signup to live: 48 hours. We handle everything on the backend.
Do I have to switch from the CRM or tools I already use?
No — keep whatever you've got. RespondHVAC isn't a CRM and doesn't replace one. It runs on your existing phone number as a separate layer that catches the calls you miss and texts them back. Recovered leads and conversations live in your RespondHVAC dashboard, so you can work them alongside your current tools. (Direct push into ServiceTitan, Housecall Pro, and others is on our roadmap, not live yet — we'd rather tell you straight than overpromise.)
Can I cancel anytime?
Yes. No long-term contracts required — your subscription is month-to-month and you can cancel anytime. Founding clients pay $0 setup, so there's nothing to lose up front.
What if a customer texts back something unexpected?
Our sequences handle common responses (wrong number, not interested, already booked elsewhere). Any conversation that goes outside the script flags in your dashboard for a human to review. You're always in control — nothing gets sent without your approved templates.

Stop leaving $47,000
on the table every year.

Every day you wait, you're missing calls and losing jobs to competitors who answer faster. It takes 48 hours to fix. Start today.

Start Free 14-Day TrialSee the live demo

No credit card required for trial · Cancel anytime · Setup in 48 hours